Recording Attendance at Training

Once your volunteers have attended a training session you might want to log their attendance.  

Attendance can be logged in two ways

• By the volunteer scanning a training QR code

or

• Via admin panel 

Downloading training QR codes

To generate the training QR codes you need to download the event codes from the event set up area (only accessible by admins will full system access).  Click on settings in the navigation bar and then choose events from the set up list.  Here you will see a list of all your organisation's events.  After each event there will be 5 buttons.  Clicking on the middle button () will download the QR codes for the events, which will include the training QR code.  This can then be printed and displayed at your training or displayed digitally.

Logging attendance by scanning a QR code

If you wish your volunteers to be able to self-register at a training event you will need to display a training QR code for them to scan.  

They will need to use the camera on their smartphone to scan the code.  They will then see the following message:

Clicking on the top button takes the volunteer to SignMeUp where they will need to log into their account.  This will log their attendance at the training session.  Clicking on the bottom option takes the volunteer through to a screen where they need to enter their badge number and postcode.  Doing this will log their attendance at the training session.  

A volunteer can only self register using the QR code if they either have their own SignMeUp account or they have been given their event badge.  So an under 16 year old volunteer without a badge would not be able to self-register as they do not have a SignMeUp account and do not have their badge details to enter. But an under 16 year old volunteer with a badge would be able to self register as they can use the badge details. Anyone who is unable to self-register will need to have their attendance logged via the admin area.

Logging attendance via the admin area

If a volunteer has not yet been given a badge, or they are unable to scan the QR code you will need to manually log training attendance in the admin area.

To log a volunteer’s attendance at a training session you need to go to the training and attendance tab in the specific volunteer’s application

When you are in this area you will see the option to mark training as attended.