Groups

Created by Alex Griffiths, Modified on Wed, 31 Jan at 9:21 AM by Alex Griffiths

This section relates to event specific groups and sub-groups. If you need information on setting up your Group Types and groups template for your organisation please see the articles on this within ‘Getting Started’.

Once you have set up your Group Type and Sub-group type templates you will then be able to see them in the Groups area of the navigation bar. All of the Group Type and Sub-group Types you have set up will appear listed in the navigation bar.

Buttons

Button	Description
	Esports a CSV (spreadsheet) file of the groups and sub-groups table.
	Prints all the registers for the groups or sub-groups. This icon will only be shown if the Group Type or Sub-group Type has been set up to print registers.
	Create a new group or sub-group type
	Edit specific group or sub-group
	View attendees within specific group or sub-group
	Manage register (manually amend attendance) for this group or sub-group. This icon will only be shown if the Group Type or Sub-group Type has been set up to print registers.
	Delete specific group or sub-group

Setting up event specific groups and sub-groups

In some cases, the groups and sub-groups will have been set up within the organisation set up and will all be listed as required for the event, in other cases, only a template group or sub-group will have been created and the rest required for the event need to be created here. In most cases, all the groups will have been created and will just need some event specific information being added to them and the sub-groups will have just had template groups created as these change in name and number from event to event.

To edit a pre-existing group or sub-group you need to click on that Group Type name on the navigation bar list and then click +Create.

For groups you will just need to give the group a name and assign the event specific volunteers, if this has been set and they have registered to help.

For sub-groups, you again click on +Create and give the sub-group a name. This name will be used throughout SignMeUp and possibly on tickets and badges. You then need to assign the sub-group to a parent group from the drop down list. You can also choose to override the maximum number of attendees which can be allocated to this sub-group type. If you do not wish to override this number, leave this box blank. Finally, you can assign specific volunteers to this sub-group.

Viewing attendees and managing registers

From the list of groups or sub-groups you can then edit the set up, view attendees and manage registers.

Clicking on the view attendees button takes you through to a list of attendees within that group of sub-group.

You will then be able to see basic information about the attendees, as well as the groups and sub-groups they have been assigned to.

You can also manage the group and sub-group registers, if they have been set up to create registers for these groups or sub-groups. Here you can manually change the attendance mark for the attendees.