Attendees

When an attendee wants to register for your event, they will need to go to the dedicated SignMeUp event page.  If attendee registration is open they will see ‘Sign up now’ in blue.  If attendee registration is not open, ‘Sign up now’ will be greyed out.  The message will tell them when attendee registration will open, or if attendee registration has finished.  If you are an admin and you want to edit an application form, please see the article ‘Application Forms’.

Every organisation's form will vary depending on the custom questions which each organisation has included.  Information about the ‘locked’ (compulsory) questions which are included on every form are explained below. Custom questions created by the organisation will need to be placed into one of the pre-existing sections.  Most will probably be placed into ‘Additional Information’.  To navigate between the different sections, attendees will need to click the ‘Next’ or ‘Previous’ button. 

Applications will be saved as sections are completed so an attendee can leave their application and come back to it at a later date should they wish.

Before registering, the attendee will need an account. Please see ‘creating an account’ article for help on how to do this and the age limits on holding an account.

Tell us about you

This section relates to the parent or guardian that is registering the attendee. It can be used for mailing and in case of an emergency. It is important that the name, phone number and address is that of the parent or guardian. This section should automatically be completed based on the account information. 

Who will be coming?

This section relates to information about the attendee.  

If you have registered an attendee before, the SignMeUp system will remember them and display the ‘Add [child_name]’ button.  When this is clicked, the system will display an overview of the child’s details based on what was input last time. It is important that the parent or guardian checks this information carefully and clicks on the edit button  if changes need to be made. Parents or guardians should specifically check the medical needs of the attendee are up to date. 

If you have not registered an attendee before you will be shown a blank form.

It will ask for the attendees First name and Last name.  The Name known by is if a nickname is used by the attendees. For example, their first name is ‘Isabella’ but the name that everyone calls them is ‘Bella’. Bella would be written in the Name known by box, and would be printed on the badge.  

The attendees birth date is important as this might be used to work out which group they will be in for the week.

There are compulsory questions asking for the attendee medical details. It is important to answer this truthfully, as then the organisation can accommodate any requirements. It will also mean that in case of an emergency, the event administration team can pass on the relevant details to emergency services. 

The medical details questions are split into four sections. If ‘yes’ is selected for any of the questions, a details box will be provided for parents to fill in. 

• ‘Does your child have any medical needs?’ e.g. epilepsy, blood clotting issues, heart or lung problems, etc

• ‘Will your child have any medication needed on site during the event?’ e.g. epipen, inhaler, etc

• ‘Does your child have a food allergy?’ e.g. nuts, apples, pollen, etc

• ‘Does your child have any additional needs we should be aware of’ e.g. social needs, emotional needs, developmental delay etc. 

Additional notes

This space will be given for parents or guardians to write down any other information that they think is relevant.  If organisations are grouping attendees for the event, it might be helpful if you prompt parents or guardians to type in some names of other attendees who they want to be in a group with. 

The Software Charity declaration checkbox must be ticked in order for the form to be submitted. 

The attendee will be able to submit their application form and they will no longer be able to edit it.